Administrative Assistant

Office Administrative Assistant
Summary
Quanta Telecommunications Services safely provides comprehensive infrastructure services to fiber, wireline and wireless carrier customers within the communications industry. We are seeking an Administrative Assistant for both our Denver, CO & Vancouver, WA offices to Provides direct administrative support. Administers procedures, monitors administrative projects, and maintains schedules, exercising confidentiality, tact and diplomacy.
Key Responsibilities:
Administration
Uses business software applications (e.g. word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquires.
Review/Enter/Process data for invoicing of clients
Utilization of customer software and data bases
Maintains files and records, analyzes data, and may coordinate preparation of reports.
Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
Works collaboratively and coordinates with other Administrative Assistants for planning and implementing events and meetings during the year.
Assists Leadership with all functions of daily operations, including screening calls, coordinating travel arrangements, and processing expense reports, maintaining calendars and scheduling meetings.
Attends meetings and takes actions to ensure deliverables are met.
Manages invoices and coordinates invoices approvals; works with Accounting for department purchases.
Maintains supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts.
Adheres to internal standards, policies and procedures.
Additional duties as needed and or assigned
Job Requirements:
Preferred Associate degree or its equivalent and 3 years of experience.
Ability to maintain confidentiality while working with sensitive information
Professionalism
Self-starter who is able to work independently while supporting the needs of the team
Excellent oral and written skills with an emphasis on grammar and proof reading
Professional appearance and ability to work with all levels of employees in the organization, up to and including the C-Suite executives
Strong decision making skills
Strong project coordination skills
Ability to prioritize deliverables to meet timelines
No 3rd party agencies please.
Job Type: Full-time